Document Vault: Every Paper You Need, Never Lost, Always on Your Phone

Rate confirmations, BOLs, insurance certificates, authority letters — every owner-operator has lost one of these at exactly the wrong moment, usually during an audit or a dispute when it mattered most. Document Vault exists so that never happens again.

Every document gets stored securely and is accessible from your phone, anywhere, anytime. The AI scanner reads incoming documents and extracts the key details automatically — when a rate confirmation comes in, the scanner can update the matching trip record by load number without you retyping a single field.

Why it matters: compliance documents have expiration dates that are easy to forget in the middle of a busy month — insurance certificates, registration, inspection records. Document Vault tracks those dates and alerts you before they lapse, not after a roadside stop catches it for you.

Where it connects: the same Document Vault infrastructure exists in Fleet Shield at fleet scale — it's not a separate build, it's the same secure storage and retrieval system serving both an individual owner-operator and a full fleet's compliance needs. Audit Hub pulls directly from Document Vault when it needs to assemble an audit-ready package for a dispute or compliance review.